What You Don't Say Speaks Volumes

Processing your message.

As you may recall from either your psychology or sales classes (the concept is equally important to both), the majority of communication going on during a two-way conversation happens on a non-verbal level. That means that regardless of the words we say, our interlocutors receive the most of our message based on our facial expressions, body language, and other contextual clues. Knowing this arms us well for our one-on-one encounters; we can plan ahead and think about our postures and the nuances of our smiles, to ensure that we’re supporting our message with every non-verbal cue we give.

But it puts us in a bit of disadvantage when it comes to written communication. An email, letter, or dashed-off note is decidedly one-dimensional, without the clarifying add-ons that come with a nod, a grin, or an arched eyebrow. You might think your written missives are in constant danger of misinterpretation — unless you’re one of the millions who’ve suffered some office drama because your well-intended sarcasm didn’t translate into email format. Then you know that’s true.

The most well-reasoned defense against this is a careful, clear-eyed reading of all your output, checking for passages that can be misconstrued. It’s certainly not a bad idea, and you might consider getting into the habit.

But who wants to be stuck on defense? The best offense is a method of writing that employs the tools your word processor gave you to round out the subtleties of your writing.

For instance…the use of ellipses (…) provides a mental pause, and clues the reader that something momentous is to follow. Need to add some extra emphasis? Try italics. Even more emphasis, something like the written version of an attention-getting hand clap, is boldface.

And pay attention to your use of paragraph spacing. Setting important words and phrases all by themselves—

—like this—

—gives them weight, dimensionality, and particular focus. There are *other* tricks as WELL, probably limited only by the functions and macros available on your keyboard.

It’s a simple, handy way to help get your written message across. Just...try not to overdo it.

It gets ANNOYING, fast.

The C4:

1. In a one-on-one conversation, the majority of the conversing is happening non-verbally. Messages are emphasized, amplified, and clarified based on facial expressions, body language, and other non-spoken cues.
2. This leads to a problem with written communication. Our audience has no message to interpret other than the words we’ve composed. If there’s ambiguity inherent in them, we can sure they’ll be misconstrued.
3. So read everything you’ve written before you send it out, and try to spot and refine anything that’s not crystal clear. And use every macro, function, and special character your word processor provides, if they can help you to impart the message you mean to impart.
4. Oh, but use those sparingly, if you can. A page full of italics, bolds, and underlines can quickly clutter a page and become a visual turn-off (supplying, that way, yet another message you didn’t intend to send).